For correspondence references, state the type, origin, office representation, date and the subject of the correspondence. If the sub-paragraph goes more than 1 line of text, the subsequent lines of words should not be indented at all. This regulation provides three forms of correspondence authorized for use within the Army: a letter, a memorandum, and a message. For this guide, a basic memo will be split into 3 sections. Use active voice and concise, organized sentences. I was thinking about putting this in the officer section, but unfortunately everyone has to eventually write one of these, and they have to be correct. The format for dates must remain the same throughout the memorandum.
If there is only 1 paragraph, there is no need for numbering. Army Regulation 25-50 says that the words Family and Civilian should also be capitalized. Every Company and unit has its own office symbol. Hopefully this can help you out in making your own memos. You then begin the body of the memo 3 spaces below the header. An Army memorandum should allow for rapid reading and be free of grammatical and mechanical errors. It is not centered, but just to the right of the page.
A coil binding allows you to open the book completely with no jamming. The covers are laminated for weather protection with black and white inside printing. Wilkison's experience includes work in the military, finance and health fields. Memorandums that I have seen usually have no less than 2-3 paragraphs. Underneath your rank, enter your position in title case. It should begin directly to the right of the fold.
A box will open prompting your organization's information. By using the data base software, we can keep track of all training and not allow repetitive training. Continue to type the entire heading in capital letters. When you are first formatting your memorandum, single spacing should be used to make it easier. If not, find an old memorandum that was used by your unit before and it should be there.
Number or letter the second and third sub-paragraphs in parentheses, and indent eight spaces. If we capitalize the word Soldier, shouldn't we also capitalize Sailor and Airman, and do we really need to capitalize Family and Civilian? It should be exactly the same as the ones you used at the beginning of your memo. The Heading, the Body, and the Footer. By using the data base software, we can keep track of all training and not allow repetitive training. LaShunda Wilkison has been writing for 15 years. Sentences are to be short and not wordy.
If you have any suggestions, corrections, or updates, I'll post them here. . The app does not allow me to edit. Include title, date and number for publications. Preparing and Managing Correspondence is your guidance for all memos. If you do not have a distribution list, you can leave this out.
Use a ½-inch top margin setting for the header. There are dozens of types of memos but luckily they all have the same basic components. Keep a copy on digits of each type you create for use later. A good way to check if it is correct is to print the memo, and fold the page on the vertical mid-line. None of the signature block should be on the left of the fold. Paragraphs should not be more than 10 sentences.
Write in an informal tone with one- and two-syllable words. If you do not know it, ask your S-1 they should be able to help you out. We need such and instrument at this time. Change your font to non-bold lowercase 12-point Times Roman font, and make sure your text is right justified. I know that the word Marine needs to be capitalized to make their troops feel special, but should I capitalize the word Soldier when I'm writing in a non-official capacity, like when I post here on RallyPoint? If you would like to download an.
Multiple Page Memos: This is the header for a multiple page memo. Army Writing References This page was created as a place to neatly sort references that we might need from time to time. I noticed that some people capitalize the word Soldier, so I researched it and found that in 2003, Army Chief of Staff Gen. Once you have completed the heading, save the file to your hard drive as is. Back to Thanks for your suggestions! Army Reserve, unless otherwise stated. Her articles have been featured in military newsletters across military installations within the United States.